Anteroom assistance

Оccupation: Business economist (college)

BesGr A 11 LBesO or EG 10 TVöD** for the Mayor's office** The office 01 - Office of the Mayor of Düsseldorf's capital comprises all the organizational departments directly assigned to the Mayor. These include, for example, protocol, committees, and council affairs, international, honorary, civil service and contacts, specialist representatives and appointment coordination. The activity in the office 01 is very diverse in terms of content and requires flexibility and a high reaction rate. Moreover, openness, loyalty and joy in communication are important foundations of action. The business room of the office management plays a central role in the organizational and content context.

Your tasks:

• Office organization of the business room and appointment coordination for the Mayor and in the case of office management
• to carry out general administrative work such as the acceptance, communication and response of telephone requests
• In\ and external correspondence
• Compilation of appointment folders and monitoring of the resubmission
• preparation and follow-up of meetings and meetings
• preparation of service travel, including completion of the corresponding correspondence and preparation of the corresponding travel cost accounting
• independent information acquisition, evaluation and forwarding
• Care and organization of the calendar of the Mayor
• Operational control support
• independent assessment and prioritization of incoming appointment requests and conversion of the daily routine
• reception, care and hospitality of guests.

Your profile:

• Bachelor's degree with a focus on the activity, or ability for the category 2, 1. Entrance office of the general administrative service or administrative specialist
• demonstrable multiannual experience in work in a business room or secretariat or comparable activity as well as knowledge of municipal administration are desirable
• safe, friendly and acquainted with people of public life and time flexibility for the specific requirements of activity
• high level of discretion, reliability as well as friendly, safe and binding occurrence, personal integrity
• Ability to work independently and structured
• high service orientation and team skills
• good knowledge of the standard software (Outlook, Word, Excel, PowerPoint, MS-Teams et cetera)
• high load capacity and high reaction speed
• very good oral and written expressability.

What else you should know:

The employment is indefinitely in relation to the conditions of the public service collective agreement (TVöD). In the event of the existence of the conditions under which the service is to be carried out, an employment in the civil service is possible. We live diversity - We expressly acknowledge diversity in our work environment and look forward to the applications of all talents, regardless of age, gender and gender identity, ethnic, cultural and social origin, religion and worldview, disability, sexual orientation and identity. Therefore, the capital of Düsseldorf has signed the Charter of Diversity: www.charta-der-viel.de. We look forward to women's applications and prefer women according to the LGG NRW in areas where they are underrepresented. Applications of seriously disabled people and similar disabled people within the meaning of § 2 SGB IX are desired. The employment on the job is initially limited for the duration of the parental period of the current holder, but the employment is terminated. Parttime employment is generally possible. The selection procedure is expected to take place on 15 September, 18 September or 19. September 2025.

Application deadline and contact:

Please apply online until 04. September 2025 via the button, Imagine.For the application procedure, your contact person Silke Bräuer, phone [for phone number see the original ad], Moscow street 25, room 3. In case of queries, please indicate the identification number [for phone number see the original ad].

Joblocations:

40227 Düsseldorf, Moscow street 25 NORDRHEIN_WESTFALEN, GERMANY