Secretary / Assistant to the Head of Department (m/f/d)

Function of the central interface for scientific and administrative enquiries in IHE-2 and IHE-3 Active and predictive management support in all organizational and administrative matters Private office organization Processing of inbox and creation of business correspondence Administrative preparation and follow-up of missions including correspondence with applicants and examination of the accounting documents for completeness Date management and scheduling and monitoring using electronic calendars Organisation and preparation of meetings and scientific events, meetings and colloquia with guests from politics, business and industry Collection of offers from external providers for hospitality, hotel accommodation, etc. Conducting the Protocol on Strategic, Internal and External Management Preparation of presentations and scientific and administrative statistics Organisation and supervision of hostings: planning, coordination and implementation of hostings in the context of meetings, workshops and events (including coordination with internal and external service providers as well as preparation and follow-up) reception and care of guests: Professional reception of national and international guests and local contact; organisational support for appointments, events and stays

Business or administrative training completed with good results desirable Experience in the assistance of managers/line positions Absolute reliability and responsible work Open and communicative personality Customer-oriented, professional and binding occurrence Organisational talent; structured work in self-responsibility Flexibility and team spirit Very good knowledge of German and English in word and writing Safe handling of Microsoft Office Interest and motivation to build and shape the institute area

We work on highly topical socially relevant topics and offer you the opportunity to actively shape change! We support you in your work: WORK-LIFE-BALANCE: Optimum conditions for the reconciliation of work and private life and family-friendly business policy. The possibility of (ort-)flexible work is given in principle after consultation and in accordance with the pending tasks and (location-)terminations URLAUB: You will get 30 days vacation plus free bridge days (e.g. between Christmas & New Year) FLEXIBILITY: Flexible working time models including full-time options (https://go.fzj.de/complete-time) allow for an individual design of your working time WISSEN & WEITER EDUCATION: Your further development is important to us – we promote you in a targeted and individual way HEALTH & WOHLBEFINDEN: Your health is our heart. It offers extensive occupational health management with a wide range of services – e.g. through beach volleyball court, running groups, yoga courses and much more. In addition, our medical service as well as an experienced team of social counselling are directly on site. DIRECTIVE: Depending on your existing qualifications and depending on the transfer of tasks, a grouping is carried out in the area of pay group 3 (over-tariff pay group 6). TVöD Covenant. You can find all information on the TVöD Bund collective agreement on the BMI: https://go.fzj.de/bmi.tvoed. Please find the monthly fees in Euro on page 69 ff. of the PDF download PERSPECTIVE: After a 2-year period, our goal is to win you for us in the long term. Let us jointly use this time to find out how good we fit together In addition to exciting tasks and a collegial team, we offer you a lot more: https://go.fzj.de/Benefits We are pleased to receive applications from people with diverse backgrounds, such as age, gender, disability, sexual orientation/identity, social, ethnic and religious origin. We care about a competitive, diverse and inclusive working environment in which all their potentials can be realized. For further information on diversity and opportunities: https://go.fzj.de/diversitaet and targeted promotion of women: https://go.fzj.de/job-journey-women Location: Brainergy Park Jülich