Assistant (all genders) in the Executive Office of the Dean and Managing Director in the Dean's Office of the Faculty of Medicine

We are the Universitätsklinikum Hamburg-Eppendorf (UKE) – and stand for excellent competence in research, teaching and comprehensive healthcare in our clinics. Our around 15,300 employees are once again striving to make the world a bit healthier with their contribution.

It is our claim to be one of the leading university clinics – and at the same time the best employer in our industry. In the UKE, we firmly believe that successful and fulfilling work should be in line with the personal needs and individual life plans of the employees. And as different as these are, our range of individual solutions is as diverse. Welcome to the UKE.

Welcome to our modern administrative department of the Medical Faculty at the UKE. For our team in the Department of Faculty Service and Budget we are looking for active support for the Dean's Office. In addition to the demanding appointment coordination and organisation for dean and management, the Dean's Office has a wide range of tasks related to faculty management. This is waiting for you in your everyday life: Organisation of office processes, optimization and further development of the underlying processes (quality management), coordination and monitoring of appointments, processing of general correspondence and international enquiries as well as the care of guests and visitors: Pre- and post-processing of curatorial, deanate and committee meetings, creating agendas, protocols and sending the resolutions Administrative support and documentation of appeal procedures Literature and Internet research as well as preparation of decision templates/presentations - also in English Planning and billing of business trips, conferences, certification procedures and other events Processing of invoices Participation b. d. admin. u. Reporting related to administrative requests, survey, preparation and commentary on key figures and reports Creation and maintenance of the Dean's website Participation in projects d. Dekanats

A completed training as an administrative specialist:r, a commercial training or a university degree in the administrative or commercial field. Alternatively, you can also convince us with equivalent skills and experiences. Professional experience and experience in university administration are desirable. Very good knowledge of MS Office applications Knowledge of accounting and accounting is advantageous. Good knowledge of English Good technical understanding Their communication and multicultural social competence, organizational talent and negotiation skills as well as your structured and conscientious working style and flexibility are your strengths.

Attractive payment by TVöD/VKA crisis-proof workplace, meaningful activity, appreciation Structured integration and open knowledge sharing in the team Extensive continuing and continuing training programs at our UKE Academy for Education and Career Possibilities for co-designing our personnel policy “UKE INside” in projects across groups and hierarchy Continuing on the road: grants to the German ticket as a job ticket and Dr. Bike Bicycle Service; Option to service bike leasing Family-friendly work environment: cooperation on childcare, free holiday care, advice for employees with dependent family members Excellent health, prevention and sports Our staff restaurant offers a rich selection of culinary offerings; further offers are available in the “Health Kitchen” cafés and Bistros and in a supermarket directly on the premises JOBV1_EN