Executive Secretary / Executive Assistant

You co-ordinate schedule, set priorities and prepare aides and briefings You take the central correspondence and make internal and external requests You organize meetings and events from the beginning to the end – from the schedule to the documents to the agreement with international participants and follow-up You plan national and international business trips and take care of the frictionless processing of documentation and billing You make sure that deadlines and miles are maintained and nothing slips out of timetable You keep all the threads together, provide updated information and make sure that updates arrive at the right people

A completed commercial training, for example as a European secretary:in, European assistant:in, office man or foreign language correspondent:in Multiannual professional experience in a comparable assistance or secretariat role at board level or Senior Management Level in an international environment (e.g. as Executive Board Assistant, Board Secretary:in or Board Assistant:in) knowledge of German and English; Other languages are a plus Communication strength and the ability to act discreetly and trustworthy at any time – especially when dealing with C levels and Executive Management Safe handling of MS Office (Outlook, Word, Excel, PowerPoint) and enjoying getting to know new features Ideally, first experience with AI tools such as co-pilot or ChatGPT and a responsive transition with sensitive information – or the openness to work on you A proactive, solution-oriented way of work – even in challenging situations, you will meet pragmatic decisions and keep the most important priorities in mind A cordial, empathic way of promoting cooperation You may not meet all the requirements mentioned, but you will understand your expertise. If you also share our values Responsibility, We-Spirit and Drive, we look forward to your application!

Flexibility: A hybrid working model with flexible working hours and 30 days holiday a year Working abroad: up to 30 days a year within the EU Member States and in Iceland, Liechtenstein, Norway and Switzerland Financial Benefits: Occupational pensions, employees: internal shares on favourable terms, holidays and Christmas allowances, and financial participation in business success Comprehensive (financial) support in housing search and moving to Hannover Lifelong learning: Innovative further education, e.g. in the form of e-learning, seminars, soft skills training, language courses, as well as the possibility to indulge in other departments Digital Fitness: In short trainings, we will show you how to make your working day more efficient and smarter with our AI tools – especially Microsoft Copilot Healthy work: Ergonomic workstations, an excellent canteen with colourful regional offers from vegan to organic quality Sports services: Germany across the Hansefit team or the Daily Fitness Centre in Hannover (here also for members) Corporate Benefits: Discount on products and services of well-known suppliers (including travel, fashion, technology) Individual family support: operating capacity and costless and anonymous external counselling on private, professional and psychologic grounds Mobility: Mobile on the move with the cost-free job ticket (Germany ticket) and the job wheel, cost-free parking and e-load stations for cars and bikes Connecting Power: Together we celebrate festivals, organize team events and meet internal networking events, such as our monthly after-work at Work Café