Office & Facility Management Lead

At Arethia we combine many years of experience with continuous progress. As a fast-growing company in the aroma industry, we specialize in delivering innovative flavor solutions and developing products that delight consumers together with our customers. For over 70 years, Arethia has been known for its close cooperation with customers and highest quality standards. With more than 350 employees in Germany, Switzerland, Dubai and Indonesia, we shape the future of flavors and cultivate a corporate culture that focuses on agility, transparency and talent.

Permanent job, Full time · Reinbek As Head Office & Facility Management, you take responsibility for smooth, secure and efficient location operations. Together with your eight-headed team, you create a modern working environment that offers employees and visitors a positive experience. In doing so, you control all facility and location services from building operations, infrastructure and outdoor facilities, fleet and service provider management to internal events. In close cooperation with HR, engineering and production, you will ensure that our locations work optimally and continuously develop.

Leadership & Team Development Team development: You run and develop our Office & Facility Management team and promote open, powerful and service-oriented cooperation. Team leadership: You are responsible for the capacity, resource and deployment planning Digitalization & Process Optimization Process optimisation: You analyze existing processes, standards and services, identify optimization potentials and develop them sustainably Digitization: You continuously develop our digital services, optimically existing ticket portals and implement new digitalization initiatives, such as the introduction of a digital visitor registration Project Management: You actively shape local and international projects and control department-specific projects according to our project management standards from planning to implementation Location & Facility Management Location operation & working environment: Together with your team, you will ensure a safe, functional and smooth location operation. Ensuring a well maintained and representative working environment Coordination of maintenance and maintenance and infrastructure services Service provider management: You control location-related services as well as external service providers and suppliers and ensure compliance with agreed quality and service standards, e.g. Car park management: You are responsible for our fleet and ensure efficient, economic and regulatory management Service Excellence & Employee Experience Visitor Management: You are responsible for a professional and smooth visitor experience at the location Service Excellence: You advise and support executives and employees in all Office and Facility topics and promote efficient cooperation with relevant departments, especially Production, Engineering and HR Employee Experience: You plan and coordinate internal events, corporate events and initiatives to promote employee satisfaction, commitment and corporate culture

Minimum qualifications Complete studies in the field of tourism management, social sciences, business management or another relevant area Multiannual professional experience in Office Management or Facility Management At least five years of leadership experience in a comparable position Joy in an international, dynamic and agile working environment Embossed organizational and communication skills, high service orientation and resilience Enforcement, decision-making and professional stakeholder management at different levels Analytical thinkability as well as the ability to edit complex issues structured, objective and objectively Very good knowledge of German and English in word and writing Advantageous qualifications Experience in the management and cooperation with service providers and external partners Experience in handling project management tools such as Jira and Confluence are beneficial

Attractive tasks in an internationally operating, growing family business with flat hierarchies Flexible working hours and 30 days of paid leave per year Wages for a fair corporate culture Monthly grant of 50€ for your BAV participation in annual 360° feedback loops with clear rise criteria and an individual career path Responsibility from the first day in a company that promotes personal responsibility and personal growth If necessary, moving costs may be reimbursed in proportion Regular corporate events such as summer festival, Christmas celebration Team dinner or activities paid twice a year for each team Free parking right outside the door Benefits and Benefits: JobRad, subsidized lunch, Germany ticket grant, free language courses, as well as attractive conditions for memberships in gyms and the Wellpass Fresh fruit, free drinks and snacks in the office