Senior Executive Assistant*

The Viridium Group is Germany's leading inventory specialist for life insurance with approx. 3.1 million managed contracts and around EUR 67 billion investments.

With approximately five percent market share, Viridium is one of the five largest life insurers in Germany, Top 2 stock specialist in continental Europe and Top 10 stock specialist worldwide.

Viridium makes existing life insurance more attractive and creates measurable added value for its customers and their shareholders. This is reflected in improved profitability, high capital and a state-of-the-art corporate platform. This makes it an important contribution that private pension provision with life insurance remains sustainable.

The Viridium Group includes the four life insurance companies Proxalto Life Insurance, Entis Life Insurance, Heidelberg Life Insurance and Skandia Life Insurance. In total, around 900 employees at the locations Neu-Isenburg, Hamburg, Leverkusen and Munich are committed to the concerns of customers.

You will be part of the three-headed team of Management Assistant. As Senior Executive Assistant*, you can support the Chief Risk Officer (CRO) and the Corporate Office. The latter is responsible as part of the legal department for the administrative and legal work of our company. Their role goes far beyond pure routine tasks and combines the classic assistance craft with content-intensive activities in a regulated, complex environment. As part of the classic organizational support of the Executive Board, you will lead the Board calendar, prioritize and edit correspondence or organize events of a variety of ways. In addition, you will work on the content of the Executive Board by creating analyses, presentations and decision-making templates or by supporting cross-disciplinary projects. For our corporate office, you control, among other things, the entire cycle of board and supervisory board meetings, conduct forum calendars and decision databases, create powers, procures and decisions and coordinate cooperation with notaries. For both the Executive Board and the Corporate Office, you act as competent:r, discreet:r contact person:in all organizational and content issues, work independently and quickly into new topics and situations, think with and ahead and establish resilient, trusting relationships with executives, employees and external partners.

That's why this job could be interesting for you: Strong standing: You will be part of an assistance team that enjoys an excellent reputation throughout the house. Management and deep insights: Through direct cooperation with the Executive Board and the Legal Department, you gain intensive insights into the diverse fields of action of life insurance and strategic decisions. Powerful task mix: The site offers a varied mix of classical assistance crafts and complex topics. Experienced team & sound integration: You become part of a well-established, highly-competent team that supports each other. A structured and thorough incorporation ensures that you arrive well in your new environment. That would be your specific tasks Calendar management and appointment coordination for telephone calls, video conferences and on-site terminals Organisation and coordination of internal and external events (e.g. reside-wide offsites or workshops) and support for visitors Visualization, prioritization and processing of analog and digital correspondence, acceptance and channeling of incoming calls Compilation of analyses, presentations, reports and decision templates Support for cross-departmental projects Communication with executives and employees of all hierarchical levels Processing and solution of diverse, even short-term concerns in the Executive Board Office and in the Executive Board Mutual representation within the assistance team Creation of legal documents such as powers, procures and decisions Creation and maintenance of correspondence (also authority correspondence) Complete preparation and follow-up of board and supervisory board meetings (including preparation of documents, appointment coordination and finalisation of protocols) Care of the board calendar and the decision database Based on commercial register and transparency register entries Coordination of cooperation with Notariats

Completed business or legal studies or a successfully completed vocational training (e.g. commercial, lawyers:r, lawyers and notary staff:r) At least three years of professional experience (after completion of studies or training) as Executive Assistant at management level or as a partner assistant in a firm Basic knowledge of the current forms of society as well as the structures and processes of bodies (Head, Supervisory Board) Practical experience with authority and court communication Above-average commitment, self-responsibility and strong solution orientation Professional appearance, impeccable ways of handling and excellent communication skills in dealing with all hierarchical levels discretion, reliability and conscience Safe handling of current MS Office applications Very good knowledge of German and English in word and writing

With an innovative business model of the established insurance industry, show new ways. To help ensure that life insurance remains a reliable part of the private pension provision for millions of insured persons in the future.

Together with colleagues who are among the best of their expertise, work on interesting and demanding tasks. Bringing in and implementing their own ideas. A friendly, cooperative working environment. Short paths and fast but careful decisions.

And also: Remuneration package: basic salary (12 monthly salaries) plus bonus Benefits and occupational pensions (direct insurance, 20% employer grant) Hybrid working model: Flexible mix of 2 days home office and 3 days work on site 40 hours per week (in full time) 30 days holiday (at a 5-day week) Workation: work up to 20 working days a year in EU countries or Switzerland Participation in external training Internal learning platform and training programs Mental Health Platform: Online trainings and needs-oriented, individual support by experts: Bike Leasing: bike freely selectable, leasing rate is charged with pay EGYM Wellpass: Access to 14,000+ Sports & Wellness Edenred: Credits (App or Map) for Shopping & Co. Parking directly at the building IT equipment: Windows laptop, 2 screens, headset