Assistant Head of Division (m/f/d)

Seeing beyond - future of medical technology

For more than 100 years, the medical technology of ZEISS has been driving progress in ophthalmology and microsurgery. In ophthalmology, our solutions help to maintain and improve the vision of people at any time of life. In microsurgery, our solutions enable targeted interventions on the diseased tissue, so that small and sensitive organs continue to function optimally ZEISS's medical technology supports medical professionals to improve the lives of patients worldwide. The fact that we have a direct influence on the well-being of our people is our daily drive.

Your job You support the management and the area of day-to-day operations and organisational and administrative matters, including appointment and travel management, planning, organisation, pre- and post-processing of meetings and events

You manage the incoming and outgoing mail and emails and prioritize, inform and maintain corresponding reactions and prompt the processing of inquiries

You provide information in compliance with specialist documents (e.g. compiling content for presentations and lectures, in German and English)

You manage daily data management and monthly billing in the SAP for a defined care group and coordinate the order of work equipment and keep the accounting - and audit after

You work on typical tasks of the department, working with internal and external interfaces and teams with

You enter business transactions and correspondence with internal and external contact persons in German and English

You are active part of the Assistant Network (also representation) and support the onboarding of new employees (e.g. organisation of work resources)

You have a successfully completed 3-year professional training (e.g. in office communication/management) or comparable experience and first professional experience in a similar position

You have very good knowledge in handling MS Office (e.g. teams, Outlook, Excel, Word, PowerPoint) and SAP

It distinguishes diplomatic skill, as well as a pronounced communication capability with the appropriate discretion, loyalty, trustworthiness, these are essential

You already have experience in dealing with external partners and international managers and guests

You act with their own initiative, enthusiasm and strong team orientation

You have fun to act in parallel and have a structured way of working, as well as quick understanding

You already have experience in dealing with external partners and international managers and guests

Your oral and written communication in German and English is very good